PA to the Board

The role holder will provide confidential, high-quality PA support to the Directors and EXCOM, keeping their working week organised and running smoothly so they can focus their time on the decisions and relationships that matter most.

The role holder will act as the first point of contact and gatekeeper for the Directors, managing access to them and building strong working relationships with colleagues across REUK, the wider Rheinmetall Group, customers, partners and suppliers. This will require regular communication with departments and companies across the Rheinmetall Group, often across international time zones.

The role holder should be a highly organised, driven and proactive individual who is calm under pressure, pays close attention to detail and handles confidential information with complete discretion. Familiarity with the defence sector is not essential, although it would be an advantage.

Responsibilities:

• Managing fast-moving diaries, prioritising competing demands and protecting time for strategic priorities
• Anticipating the Directors’ needs and preparing briefing packs, papers, presentations and correspondence
• Managing inboxes on the Directors’ behalf: prioritising, drafting and responding
• Coordinating UK and international travel, including itineraries, visas, Isle of Wight crossings and last-minute changes, plus expenses reconciliation
• Taking minutes at EXCOM and Director-led meetings, maintaining action logs and decision registers, and following up on actions
• Working with the Company Secretary to make sure the Directors are prepared for Board meetings
• Liaising with PAs and Executive Assistants across the Rheinmetall Group
• Supporting business initiatives, raising purchase orders, processing invoices and improving admin processes
• Supporting the Marketing team with Director-led events, VIP and customer visits, and away days
• Handling highly confidential and commercially sensitive information with complete discretion

Essential Skills:

• Proven experience as a PA or Executive Assistant supporting Directors or senior executives
• Proven experience in complex diary, calendar, travel and stakeholder management
• Experience of minute-taking and action tracking
• A proven track record in fast-paced, high-pressure and multinational environments
• Excellent written communication skills, with strong attention to detail, and experience of using a range of communication methods (email, Microsoft Teams, phone, etc.)
• Advanced user of Microsoft Word, PowerPoint, Excel and Outlook
• Excellent interpersonal skills; confident in dealing with enquiries and contacts from both internal and external sources at all levels
• Highly organised, with the ability to manage several priorities at the same time without faltering on quality
• Desire for continuous improvement and learning; REUK supports education and learning for its staff

Desirable Skills:

• Spoken and written German
• Knowledge of military, defence and homeland security markets
• Eligible to obtain and maintain UK Security Clearance
• A recognised qualification in Business Administration, Secretarial Studies, minute-taking or other similar subject

• 25 days' holiday plus Bank holidays (increasing with service)
• The opportunity to work flexibly and to work your contracted hours over the week so that you can enjoy an early finish on a Friday.
• 4-times Death-in-Service Benefit (after 3 months of service)
• BUPA Healthcare & Dental-Care Insurance (after successful completion of probationary period)
• Long Service Rewards
• Employer Pension contributions of 6.8%
• Salary sacrifice scheme for Cycle to Work
• Discounted Ferry Bookings
• Discounted Gym Membership
• Bi-Monthly on-site massages
• Excellent Training Opportunities
• Recommend a friend scheme
• Excellent canteen facilities with a state-of-the-art kitchen, pool table and tuck shop
• Staff social events throughout the year

Due to our pre-employment checks, we require applicants to have lived in the UK for at least 5 years.

To apply, please send your CV to joel.fletcher@rheinmetall.com